Which request should a project manager make to gather more information about a product before starting the procurement process?

A request for information (RFI) is designed to gather detailed information about a product or service from potential suppliers before the procurement process begins. This tool is particularly useful for project managers who need to deepen their understanding of the available market options, the capabilities of different vendors, and how their offerings align with project needs. An RFI allows the project manager to collect insights that will help shape project requirements and inform subsequent procurement steps.

The commitment to sending out an RFI signals that the project manager is actively seeking knowledge and clarity. By obtaining information on various aspects, including specifications, delivery timelines, and pricing structures, the project manager can make well-informed decisions about whether to proceed to more formal procurement processes like issuing a request for proposals (RFP) or request for quotations (RFQ). This step helps minimize risks and ensures that the project team is equipped with the relevant information to choose the best vendors and products that fit the project requirements.